Choosing the hospice you wish to support

 

Local Hospice Lottery provides funds for hospice care throughout different parts of Great Britain. A list of the hospices which benefit from Local Hospice Lottery is available on the ‘Hospices supported’ page on our website qat www.localhospicelottery.org/hospices-supported/ or upon request. The application completed by players as a request to join this subscription lottery will be used to identify the hospice that the player wishes to support.

 

 

How your regular chances support local hospice care

 

Local Hospice Lottery gives between 60% and 80% of its profits from each entry to the hospice that the player has chosen to play in support of. They can see how much this is expected to be for their chosen hospice by clicking on their hospice within the ‘Hospices supported’ page on our website at www.localhospicelottery.org/hospices-supported/.

Further information on how much is raised annually and how that money is spent, is available on the ‘What your support means’ page on our website at
www.localhospicelottery.org/whatyour support-means/ or upon request.

 

 

Joining the lottery

 

Entry is open to all residents of Great Britain aged over 18 but excludes Local Hospice Lottery staff, fundraisers and directors and Farleigh Hospice Trustees. On receipt of a request to join this subscription lottery, the Local Hospice Lottery office will send the player a welcome letter advising the player’s unique game number (or numbers); a subscriber card for easy reference; and further information about Local Hospice Lottery and how the player’s support benefits hospice care. This information will clearly identify the hospice the player has chosen. The player’s unique game number will be generated randomly by our lottery software during the process of setting the player up as a new subscriber.

Local Hospice Lottery Ltd (the Promoter) may reject an application, or later suspend or cancel an existing subscription, at their discretion, if they consider they have sufficient reason to do so in pursuance of meeting the terms of their licences with the Gambling Commission or any other legal obligations. The applicant or subscriber would have the right to appeal against such a decision. Any unused credits held by Local Hospice Lottery Ltd would be refunded to the applicant or subscriber in these circumstances.

 

 

Lottery subscriptions

 

In return for the player’s subscription payment the player’s unique game number will be entered into the weekly draw, which will normally be carried out every Monday (with the exception of Bank Holidays where the draw will take place on the next working day). The cost of entry is £1 per entry per draw, payable in advance. Local Hospice Lottery is required by law to collect payments in advance of all draws. ‘Back payments’ cannot be accepted. Payments can be made by regular standing order, direct debit, cheque, or debit card (credit cards are not accepted). See the ‘Standing Order, Direct Debit and Regular Debit Card Payments‘ section for more details about payment options. Local Hospice Lottery cannot accept liability for the loss of, delays in, or theft of any communication sent either by post or email, or for any delays in the banking system.

 

 

Weekly prizes

 

1 x £2,000 prize

1 x £1,000 prize

1 x £100 prize

8 x £25 prizes

190 x £10 prizes

 

All prizes are guaranteed to be won each week, with exception of the £1,000 prize, which has a 1 in 10 chance of being won. If the £1,000 prize is not won, it will roll over to the next regular weekly draw and accumulate to a maximum value of £25,000. The current value of this prize is updated on our website every week at www.localhospicelottery.org/results/.

Three times a year, on the last Monday in March and September and on the third Monday in December, a Super Draw replaces the regular weekly prize structure with the following prizes:

1 x £10,000 prize

1 x £2,000 prize

1 x £1,000 prize

1 x £100 prize

8 x £25 prizes

190 x £10 prizes

 

All Super Draw prizes are guaranteed to be won in the week the Super Draw takes place.

 

 

How winners are determined and prizes allocated

 

Winning game numbers are selected from the unique game numbers of all players entering the draw by using Random Number Generator (RNG) software supplied by a company licensed by the Gambling Commission.

The player with the first game number randomly selected wins the £2,000 prize (or the £10,000 prize if a Super Draw). All other prizes are then allocated in the same sequence as the game numbers are drawn. As part of this process, the £1,000 prize in the regular weekly draw will either be won or rolled over, to a maximum of £25,000.

 

 

Chances of Winning

 

Local Hospice Lottery is a subscription lottery and the odds of winning vary each week depending on the number of £1 game numbers entering the weekly draw. The higher the number of players the greater the amount available for hospice care. Information about the most current estimated odds of winning can always be found on our website at www.localhospicelottery.org/prizes-and-odds-of-winning/ or provided on request.

 

 

Publication of Prize Results

 

The player will be notified in writing of any prize that the player wins within seven days of the draw. A payment for the prize amount will be sent directly to the player via cheque or bank transfer. Our winning numbers are published weekly on our website at www.localhospicelottery.org/results or are available on request by email or via post if sent with a stamped addressed envelope. A number of the hospices that Local Hospice Lottery works with may also publish the results on their websites.

 

 

Uncashed Prize Cheques

 

Cheques are valid for six months from date of issue. Any cheques that are not cashed after six months will be deemed to be cancelled and treated as a donation to the hospice the player has chosen to support.

 

 

Customer Funds

 

Local Hospice Lottery is required by its Operating Licence to inform customers about what happens to funds which are held on account in the unlikely event of Local Hospice Lottery becoming insolvent. (www.gamblingcommission.gov.uk/guidance/customer-funds-segregation-disclosure-to-customers-and-reporting/advice-on-implementing-licence-condition-4-2-1-disclosure-to-customers).

Customer funds are held by Local Hospice Lottery in a separate UK bank account with Lloyds Bank Plc and are subject to financial management controls which ensure that the balance on the account always remains above the total value of customer funds held.

These funds are not protected in the unlikely event of insolvency, and the customer will not be able to access any such funds in this eventuality. This meets the Gambling Commission’s requirements for the segregation of customer funds in the category of “Not protected – Segregation of customer funds”. For more information, see www.gamblingcommission.gov.uk/guidance/customer-funds-segregation-disclosure-to-customers-and-reporting/the-customer-funds-insolvency-ratings-system.

 

 

Privacy

 

Local Hospice Lottery complies with the data protection legislation requirements to protect the player’s personal data for the purposes of administering the player’s participation in the weekly draw and communicating with the player about the player’s subscription. Local Hospice Lottery will also keep the player updated on existing lottery products that the player may be interested in, including the Super Draws, as well as new products and services by post, email or phone. Local Hospice Lottery will not share the player’s data with third parties for marketing purposes, except with the charity of the player’s choice. Depending upon their expressed/indicated communication preferences, the player’s chosen hospice may occasionally keep the player up to date with the work that the player’s contributions help to fund.

To view our Privacy Policy please visit www.localhospicelottery.org/privacy-policy. This policy is also available upon request.

 

 

Age verification

 

The requirements of the Gambling Act 2005 mean that Local Hospice Lottery has a statutory duty to verify that all players are at least 16 years old. It is an offence for anyone under the age of 16 to participate in a lottery. However, Local Hospice Lottery, as part of its commitment to responsible gambling, has set a higher minimum age of 18 years for all new players joining since January 2020.

Discovery of underage participation will result in the refunding of all subscription credits and, if applicable, the withholding or reclaiming of any prizes won in the weekly draw. By submitting the player’s request to join this lottery, the player is agreeing to Local Hospice Lottery being able to carry out checks in any way it deems appropriate.

 

 

Standing Order, Direct Debit and Regular Debit Card Payments

 

The player’s written authority is required to set up a regular payment using the standing order method, unless the player chooses to liaise directly with their bank, in which case we request that a quoting reference (supplied by us) is added to the player’s mandate. Direct debits can be set up in writing, on-line, with one of our agents or third party agents or via the telephone and subject to the Direct Debit Guarantee. The player can also set-up a recurring debit card payment when the player joins the lottery via Local Hospice Lottery’s website. We cannot accept credit card payments. The player’s standing order, debit card or direct debit record will be retained for a period of at least three years following the player’s final payment.

 

Payment Subscriptions

 

Players on a monthly subscription will pay £5 per month per game number. For months with only four lottery draws in them, the player’s extra £1 will be accumulated to give the player an entry into the Christmas draw which will take place on the third Monday in December each year. It is also possible to pay a quarterly subscription of £15, a bi-annual subscription of £30 or an annual payment of £60 per game number.

Over a calendar year, providing that the player makes all scheduled payments that year, the player will accrue seven or eight entries into the Christmas draw, depending on how many Monday draws take place in that year. If the player joins part-way through a calendar year, this will affect how many Christmas draw entries the player accumulates.

If a payment is missed, any accumulated funds will be used to ensure entry into the next draw and will impact on the number of entries the player accrues for the Christmas draw.
If the player cancels their subscription before funds are allocated to the Christmas draw in December, any additional funds they have accrued throughout that year will be entered into subsequent weekly draws, and will not be used to provide additional entries into the Christmas draw.

Players whose first payment was received by Local Hospice Lottery before 23 December 2020

Up until 23 December 2020, Local Hospice Lottery operated a subscription of £4.34 per game number per month. This included 34p which accumulated and funded the extra weeks in 5-week months. Any players that remain with a £4.34 per game number monthly payment (or equivalent other frequency payment) will not accrue additional entries in the annual Christmas draw.

Players who transfer from another Hospice Lottery to Local Hospice Lottery after 23 December 2020

From time to time an independent Hospice may choose to cease their own lottery and benefit from the higher amounts that can be raised by Local Hospice Lottery for their local community. In these instances, existing players in these lotteries can be ‘transferred’ to Local Hospice Lottery. All transferring players will have the option to remain with their existing payment subscription and details on the transfer process will be provided in advance.

For players that pay £5 per month or equivalent, they will accrue up to eight additional entries in the Christmas draw (as described above). Any players that remain with a lower monthly subscription (or equivalent other frequency) will not accrue additional entries in the annual Christmas draw. For the avoidance of doubt, irrespective of the chosen subscription amount, all players must pay £1 per entry per draw, payable in advance.

 

Debit Card or Cheque Payments

 

It is also possible for players to pay for entries without setting up a regular payment. We accept payments by non-recurring debit card or cheque. Where they have opted into making payments in this way, we will send them a reminder when their next payment is due. They can find out more about how to make these payments by calling 0800 316 0645.

If clearance fails on any card or cheque payment, Local Hospice Lottery will retract these credits from the player’s game number(s), and will seek to recover from the player subscriptions to draws already run. Pending this recovery, Local Hospice Lottery will withhold or cancel any prizes won by the player in these draws.

 

Cancellation

 

If a player wishes to cancel their subscription they may do so at any time. Please contact the lottery team on 0800 316 0645 or visit www.localhospicelottery.org/cancellations to complete and send the cancellation form. When they cancel their subscription, any funds previously paid to Local Hospice Lottery will be used to purchase entries in subsequent Local Hospice Lottery draws, until those funds are used up.

 

Refunds

 

It is the policy of Local Hospice Lottery not to give refunds once the payment has been processed onto the lottery software. In the case of standing order payments where the player’s bank makes an error in relation to the amount or frequency of payment requested by the player, and over-subscribes as a result, a refund will be offered.

If a player leaves with a credit of less than £1 Local Hospice Lottery will treat such amounts as a donation to the hospice they have chosen to support. If a player who subscribes to Local Hospice Lottery via Standing Order contacts us to cancel their subscription we will update our records with the cancellation but inform them that they are responsible for cancelling their Standing Order with the bank. Should Local Hospice Lottery receive any further payments in this instance we will write to the player reminding them that they need to cancel the payment with their bank and confirming that if they do not do so any further payments will be treated as a donation to the hospice the player supports.

 

Entry into Draws

 

A player’s game number(s) will be automatically entered into each draw as long as their account is in credit. For the Super Draws, all extra tickets purchased are also included in that Draw. Should a player at any time wish to confirm that they have been, or will be, entered into a draw, please contact the Local Hospice Lottery team on 0800 316 0645, or email us at info@localhospicelottery.org.

 

Complaints & Disputes

 

Any complaints or disputes will be dealt with in accordance with Local Hospice Lottery’s current policies and procedures – a copy of which would be made available on request at such time. Local Hospice Lottery’s Procedure for making a Complaint can be downloaded from www.localhospicelottery.org/concernscomplaints.

In the event that a complaint or dispute cannot be resolved by these means, then it may be referred to the Fundraising Regulator or arbitration. As a member of the Hospice Lotteries Association and the Lotteries Council, dependent on the nature of the complaint, this may be conducted by
The Independent Betting Adjudication Service Ltd (IBAS).

 

Right to amend

 

The Local Hospice Lottery generally reserves the right to amend or modify these terms and conditions without notice. It is the responsibility of the player to advise us of any change of address or of any other change to their details, as appropriate. Upon receipt of this advice, and any necessary verifications, Local Hospice Lottery shall amend the player’s details in accordance with data protection legislation.

 

Responsible Gambling

 

Local Hospice Lottery is a member of the Hospice Lotteries Association and the Lotteries Council, who on behalf of their members make financial contributions to GambleAware, an independent charity tasked to fund research, education and treatment services to help to reduce gambling-related harms in Great Britain.

Further support can be found at www.localhospicelottery.org/gamblesafely and on the GambleAware website www.gambleaware.org.

 

Self-Exclusion

 

Any requests to be self-excluded from Local Hospice Lottery – either by telephone, in writing, by email or completion of the form on the ‘Self-exclusion’ page on our website at www.localhospicelottery.org/self-exclusion/ – will be actioned within one working day. Anyone wishing to use this facility will not then be able to participate in the Local Hospice Lottery for a minimum of six months thereafter. The required period should be stipulated within the request or will be verified by Local Hospice Lottery as part of actioning the request. The self-exclusion will also be notified to the supported hospice, to avoid any inappropriate contact being made by them.

 

Company Information

 

Local Hospice Lottery Ltd is registered in England and Wales (Company No. 3226004) at Farleigh Hospice, North Court Road, Chelmsford CM1 7FH and is a wholly-owned subsidiary of Farleigh Hospice (Registered Charity No. 284670). Local Hospice Lottery Ltd is licensed and regulated in Great Britain by the Gambling Commission (www.gamblingcommission.gov.uk) under account number 4716. The person within Local Hospice Lottery designated as having responsibility for the promotion of the lottery is Local Hospice Lottery’s Chief Executive Officer (CEO), who can be contacted at Local Hospice Lottery, The Barn, Glandfields Farm, Chelmsford Road, Felsted, Essex CM6 3LT.

Local Hospice Lottery Privacy Policy

 

We are committed to protecting the privacy of your personal data. We will respect any personal data we collect and keep it safe. We aim to be clear when we collect your personal data and not to do anything that you wouldn’t reasonably expect.

 

Please read this Privacy Policy carefully to understand our practices regarding your personal data and how we will collect, use and store your personal data, including when you use our Website (https://www.localhospicelottery.org/) and/or our other services. We may update this policy from time to time so please check it regularly. If there are significant updates, we will notify you.

 

1. Who we are
2. Why we collect personal data and the purposes for which we use it
3. What lawful bases we rely on to use your personal data
4. How we collect personal data
5. Communications and marketing
6. Data sharing
7. Children’s data
8. How we keep your personal data safe and who has access to it
9. Your rights
10. Complaints
11. Data retention
12. Contact
13. Changes to this privacy policy

 

 

1. Who we are

 

Local Hospice Lottery Ltd (referred to as “Local Hospice Lottery” throughout this policy) is a private limited company with registered company number 03226004 and registered address Farleigh Hospice, North Court Road, Broomfield, Chelmsford, Essex, CM1 7FH.

 

References to “we” and “us” in this policy refer to Local Hospice Lottery.

 

Local Hospice Lottery is a data controller of your personal data.

 

The Local Hospice Lottery website can be found at https://www.localhospicelottery.org (“the Website”).

 

 

2. Why we collect personal data and the purposes for which we use it

 

When we refer to ‘personal data’, we mean any information that relates to an individual (it does not include information where the identity of the individual has been removed, i.e. anonymous data). This section aims to set out the types of personal data we may collect and hold about you, as well as explain to you how we will use this information.

 

2.1 What personal data do we hold?

 

We may hold the following information about you:

 

• your full name and your title;
• postal address;
• telephone number(s);
• email address;
• date of birth;
• records of your correspondence with us (including recordings of telephone calls for monitoring and training purposes);
• financial information such as bank account details (when you make a payment to us);
• which of our member local hospices you wish to support; and
• information you enter onto the Website. (online identifiers collected from your computer whilst using our Website or other online services, including, where available, your IP address, operating system and browser type).

 

But we may also request other personal data where it is appropriate and relevant, for example:

 

• details of how you would like to be involved with us and your relevant partner hospice;
• personal data about you that will enable us to be more precise in what we send you or how we approach you, for example data we collect via database segmentation tools such as Mosaic, to better understand the demographic make-up of geographical areas of the UK;
• personal data about you that will enable us to provide you with the correct service as an applicant for employment – you can see further information about the personal data we collect in this context in our Staff & Recruitment Privacy Policy.

 

Under data protection legislation, certain personal data is considered more ‘sensitive’ (e.g. information relating to race, religion, political affiliation and health etc.). Subject to the below paragraph, we will only process sensitive personal data, also known as special categories of data, with your explicit consent, for reasons of substantial public interest or where necessary for the establishment, exercise or defence of legal claims.

 

• We may, in some situations, process data relating to your health, particularly if you tell us that you have a gambling addiction and/or that you want to self-exclude from gambling activity. However, we will only process this type of data with your consent, i.e. when you specifically provide us with this information and request our assistance in signposting you to relevant organisations who can assist you. We will always ensure that we keep this information secure, in line with the safeguards set out elsewhere in this policy. 
  

2.2 How and why will we use this personal data?

 

We collect and use your personal data in different ways to allow you to interact with us and to improve how we communicate with you.

 

2.2.1 We will use your personal data to:

 

• allow us to provide you with the information or service you have requested from us, including administering your participation in the weekly draw, Super Draws or any other service we offer from time to time;
• provide you with information which we think you will be interested in by post, e-mail, telephone and text;
• facilitate the smooth transition of a hospice’s lottery participants to LHL;
• understand how people use our Website, store information about your preferences and recognise when you return to our site;
• better understand our player audience, and to tailor our promotion of the Local Hospice Lottery accordingly;
• tailor information and services we provide to ensure they are relevant to you;
• keep a record of our relationship with you;
• learn from your experience and feedback to develop our work;
• keep in contact with you in the ways that you have requested;
• notify you about changes to our service;
• comply with applicable laws and regulations and requests from statutory agencies; and
• carry out any obligations or provide you with any other services, functionality or content which you specifically agree to on our Website.

 

For the avoidance of doubt, we do not use personal data for automated decision-making which produces legal effects or similarly significantly affects individuals.

 

3. What lawful bases do we rely on to use your personal data?

 

Local Hospice Lottery requires a reason under the law (also known as a ‘legal basis’) to collect and use your personal data under data protection laws. We rely upon four different legal bases, depending on how and why you provided us with your data. The legal bases that we rely on for processing your personal data are:

 

3.1 You have provided your consent to us using your personal data for a specific purpose:

 

We may rely on your consent to collect and/or use sensitive personal data, such as health data (as explained above). When we rely on your consent, you always have the right to withdraw that consent at any time, by emailing us at the address set out in the ‘Contact Us’ section below.

 

3.2 It is necessary in connection with the performance of a contract with you:

 

Sometimes it is necessary to process your personal data so that we can enter into contractual relationships with you. For example, if you sign up to participate in the weekly draw, we will require your personal data to enable us to perform our agreement.

 

3.3 It is necessary for compliance with a legal obligation to which we are subject:

 

This would include where we have to retain certain records.

 

3.4 It is within our legitimate interests.

 

Data protection law allows personal data to be collected and used if it is reasonably necessary for our legitimate interests or a third party’s legitimate interests (as long as the processing is fair, balanced and does not unduly impact your rights). We will rely on this ground to process your personal data when it is not practical or appropriate to ask for your consent and where we are confident that our use of the data will not unduly impact your rights.

 

Our legitimate interests include achieving our purpose of administering a weekly lottery with the sole purpose of providing financial support to adult and children’s hospices throughout the UK. We also have a legitimate interest in publicity and income generation and have legitimate interests to encourage more and more people to sign up to our weekly draw.

 

We will also rely on our legitimate interests for the proper administration of Local Hospice Lottery, and to manage our operations (for example, maintaining appropriate records and databases).

 

When we process your personal data to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. We will not use your personal data for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to use your data in this way by law).

 

Please see section 2.1 above for the limited legal bases that we rely on when we process sensitive personal data.

 

 

4. How we collect personal data

 

We collect information about you:

 

4.1 When you give it to us directly

 

You may give us your personal data in order to participate in the weekly draw, find out more about our services, apply for a role with us (please see additional privacy statement for role applicants at https://www.localhospicelottery.org/recruitment-human-resources/) or when you otherwise engage with us on our Website (see 4.3 below). Also, telephone calls to and from Local Hospice Lottery may be recorded and used for training and monitoring purposes.

 

4.2 When a third party provides us with your personal data

 

Your personal data may be shared with us by your local hospice, should they become a member of the Local Hospice Lottery. You should check their Privacy Policy when you provide your personal data to them in order to understand fully how they will process your personal data.

 

4.3 When you give permission to other organisations to share your personal data with us

 

Depending on your settings or the privacy policies for social media and messaging services like Facebook, WhatsApp or Twitter, you might permit us to access information from those accounts or services. The information we get from those services depends on your settings or the responses you give, so you should regularly check them.

 

You may also provide permission for third party organisations to share your data with other third parties, including charities and lotteries. You may do this when you buy a product or service, register with a website that runs competitions or register with a comparison site.

 

You should check the Privacy Policy of the third party organisations you engage with when you provide your personal data to them in order to understand fully how they will process your personal data.

 

4.4 When you visit our Website

 

We may collect personal data about you when you use our Website. Whenever you input personal data into our Website (for example, if you sign up to play the weekly draw, or request any information from us), we will collect the personal data that you give to us.

 

We use cookies to identify you when you visit our Website and to enable us to remember your log in details. Amongst other things, this helps us to understand our Website users and may enable us to improve the Website experience for you and/or other users. Please refer to our Cookie Policy for details on how and why we use this data.

 

We may collect other personal data from your use of the Website, such as your IP address and access times.

 

Other websites
We may include links to other sites on our Website. Local Hospice Lottery will only link to websites which we deem to be safe, but please note that when you click on one of these links, you are entering another website for which we have no responsibility, and no liability remains with Local Hospice Lottery for the loss or misuse of data by third party websites or services (even if you access such websites or services via a link on our Website). This privacy policy does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit.

 

 

5. Communications and marketing

 

 

Direct Marketing

We will contact you by post, e-mail, telephone and text message (where you have not opted-out), to keep you updated on existing lottery products that you may be interested in, including our “Super Draws”, as well as any new services and products we think you will be interested in. This is on the basis that it is in our legitimate interests to contact you about products and services we think you will be interested in. In some cases (e.g. for players who signed up prior to 2024), we rely on consent to send e-mail and text marketing.

 

You can opt-out from receiving our marketing communications, or update your contact preferences at any time by emailing info@localhospicelottery.org.

 

Please see section 6 below for information on how you can receive communications from your chosen Local Hospice Lottery member hospice.

 

Social Media Advertising

You may receive targeted advertisements through our use of social media tools. For example, we use Facebook/ Meta ‘Custom’ and ‘Lookalike’ audience tools to enable us to display adverts to our existing supporters and supporters of our partner hospices. To use the tools, we may provide your name and address to Meta or the relevant social media platform to check if you have an account. If so, our adverts may appear when you use the platform and/or the social media platform will use the data to create a ‘lookalike’ audience so that we can advertise to potential new supporters.

 

You can manage your social media ad preferences via the relevant social media platform –

• Facebook Custom Audiences guides
• Meta Privacy Policy (also applies to Facebook & Instagram)
•  X (formerly Twitter) Privacy Notice
• Google Privacy Notice

 

When we engage with Meta to identify you on their platform and provide you with our adverts, we are joint controllers of your personal information with Meta. Our agreement with Meta sets out our responsibilities to you – for example, we are responsible for informing you about this activity. Both we and Meta are responsible for keeping your information secure. You can exercise your privacy rights against each of us individually.
If you do not want us to use your data for social media advertising you can opt-out by contacting us using the contact information in section 12 below. Please note that even if you opt-out you may still see adverts related to us. This is because the social media platform may receive information about you (such as the websites you have visited) that was not provided by us.

 

Data collected from our or our partner hospices’ websites (such as the fact that you visited a lottery or fundraising page) may also be shared with Meta via our use of Meta Pixels. Meta uses this information to display our ads on your social media page and to create ‘lookalike’ audiences as detailed above. For more information about Meta Pixels and how you can opt in or out please see our Cookie Policy.

 

6. Data sharing

 

We do not sell your personal data with third parties for them to use for marketing purposes.

 

We may share your personal information with third parties in some circumstances: For example:

 

We will share your data with the particular member local hospice that you have chosen to support when you sign up to Local Hospice Lottery, so that the particular local hospice is aware of your support. When you select the hospice you wish to support, we will also give you the opportunity to choose to receive communications by e-mail and text from your chosen hospice. Such communications will include updates on the difference your support is making, and other opportunities to support the hospice. You will only receive these communications if you specifically choose to do so when you sign up to enter our weekly draw and select your chosen hospice. Your chosen hospice may also contact you with similar communications by post and telephone, unless you opt-out when signing-up.

 

We may allow our staff, consultants and/or external service providers acting on our behalf to access and use your personal data for the activities described above (e.g. to deliver mailings, analyse data and process payments). We only permit them to use it to deliver the relevant service, and if they apply appropriate levels of security protection.

 

To promote our careers and job adverts, application services, and applicant management, Local Hospice Lottery uses a third party provider, 360Resourcing. All data entered by the user on the https://careers.localhospicelottery.org/ subdomain is stored and processed by 360Resourcing, on behalf of Local Hospice Lottery, in order to use their services. Users should review 360Resourcing’s privacy policy before continuing.

 

We may need to disclose your personal data upon request, or in accordance with our legal obligations, to regulatory and government bodies as well as law enforcement agencies (or e.g. as part of a legal process to protect our rights or the rights or safety of third parties). We may also merge with, partner with, or transfer all/part of our assets to other organisations and in so doing, may transfer your personal data as part of such merger, partnership or sale.

 

We may share your personal data with our professional advisors, lawyers, acountants and auditors; or

 

We may share your personal data with your consent or as otherwise disclosed at the time that we collect or share your data.

 

Personal data may be transferred to or processed in countries outside of the UK, but only in countries within the European Economic Area (EEA), which is the subject of an adequacy decision by the UK Government for data transfers outside of the UK.

 

 

7. Children’s data

 

We do not collect and manage data about children in any circumstances. It is illegal for anyone under 16 to access our services, and we have measures in place to ensure that we do everything we can to control underage playing.

 

 

8. How we keep your personal data safe and who has access to it

 

We are committed to ensuring that appropriate technical controls are in place to protect your personal data, including protection from misuse and unauthorised access. For example, our network is protected and routinely tested. Your information is only accessible by trained staff, volunteers and contractors. While we seek to use appropriate organisational, technical and administrative measures to protect personal data within our organisation, unfortunately no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us using the details in the “Contact Us” section below.

 

 

9. Your rights

 

9.1 Right to restrict processing

 

In certain circumstances you have a right to require us to stop processing your personal data in a particular way.

 

9.2 Right to erasure

 

You have the right to request that your personal data is erased from our database in certain circumstances.

 

9.3 Right of access

 

You have a right to ask for a copy of the personal data we hold about you. If you want to access your personal data, please send a description of the personal data you want to see and proof of your identity by post to:

 

The Data Protection Representative, Local Hospice Lottery Ltd, The Barn, Glandfields Farm, Chelmsford Road, Felsted, Essex CM6 3LT or by Email to: DP@localhospicelottery.org

 

9.4 Right to rectification

 

We want to make sure that your personal data is accurate and up to date. Please let us know if your details change. You may also ask us to correct or remove personal data which is inaccurate.

 

9.5 Right to object

 

You can opt-out of receiving all or some of our marketing communications or request that we stop processing personal data about you for certain purposes at any time by contacting us using the details below.

 

9.6 Right to data portability

 

In certain circumstances, you have a right to data portability which means we will provide you (or a third party you nominate) with your personal data in a structured, commonly used and machine-readable format.

 

Please note that you may only use/benefit from some of these rights in limited circumstances, and we may be unable to provide these rights to you in some cases (for example, if we are legally prevented from doing so, or if we can rely on an exemption). For more information, we suggest that you consult guidance from the Information Commissioner’s Office (ICO) – https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ – or please contact us using the details in section 12 below.

 

 

10. Complaints

 

If you are unhappy with the way in which we have handled your personal data please contact us using the details below.

 

Please let us know if you have any queries or concerns about the way that your personal data is being processed by us by contacting us on the details below. You are also entitled to make a complaint to the Information Commissioner’s Office. For further information see the Information Commissioner’s guidance here https://ico.org.uk/for-the-public/personal-information.

 

 

11. Data retention

 

We keep personal data for as long as there is a need to keep it in connection with the purposes for which it was collected. The length of time may depend on the reason for which we are processing the data and the type of data being processed. The criteria we use to determine the retention of personal data include: (i) any relevant statutory retention periods; (ii) our contractual and/or business relationships with you; (iii) (potential) disputes or complaints; and (iv) any guidelines issued by relevant regulators. We will carefully and securely dispose of any data after the retention period has expired, as long as the data is no longer necessary for the fulfilment of a contract, the initiation of a contract, or to protect or defend our position or that of a third party.

 

In the event that you ask us to stop sending you marketing communications, we will retain certain details, such as your name, to help us ensure that you are not contacted again.

 

 

12. Contact information

 

The Data Protection Representative, Local Hospice Lottery Ltd, The Barn, Glandfields Farm, Chelmsford Road, Felsted, Essex CM6 3LT

 

Email: DP@localhospicelottery.org

 

Phone: 0800 316 0645

 

 

13. Changes to this privacy policy

 

We keep our privacy policy under regular review. This privacy policy was last updated in August 2024.